Add Bank Accounts
If you interact with one bank or many banks or credit card companies, you can create an address book record for each entity.
A summary of the process is as follows:
- Create an address book record for your bank
Set up your bank or credit card company in the address book.
The ABA bank file details are also created in this record. If you wish to process batch payments, please contact your bank for information and complete the “bank” section.
- Click on Business and Bank and enter the details for your bank
Note: The bank account has to be linked to a general ledger account for receipts and payments to be posted, ensure this is set up.
Create Bank Accounts
Click on the Banks and your accounts tab
Click on the + and create a bank account record
Enter the required information.
Select the general ledger account from the drop down list and link the bank account to the correct general ledger account.
The bank account will now appear in the list of bank accounts for bank reconciliation
Description of fields in Bank Account Screen
| Bank | Type name of Bank |
| Inactive | Tick this if account is not used |
| Account Type | There are three types to select
|
| Internal Name | A name which you give for the account eg Bonus Savings Account |
| BSB | Account's BSB number |
| Account No | the bank account number |
| Account holder | the name of the entity that owns the account i.e. the name of the company that is shown on the bank statement |
| Overdraft limit | if applicable, the overdraft limit for the account |
| Currency | Select currency from drop down list |
| Division | The division which owns the bank account |
| Main Trading account | Tick if this is the main trading account - JobBag will default all payments and receipts to this account |
| Cheque account | Tick if you issue cheques |
| On exp claims for: | when creating an expense claim for a person, you can enter the fact that the expense was created by the selected account; mostly used for credit cards |
| Batch Payments | Tick if you process batch payments from this bank account |
| Notes | any notes you wish to add |
| GL account | select General Ledger account from drop down list; this will ensure transactions processed from this account are are posted to the correct general ledger account |
Description of fields in create Credit Card screen
| Bank | Type name of Bank |
| Inactive | Tick this if account is not used |
| Account Type | There are three types to select
|
| Issuer | Select from drop down list
|
| Card Number | Credit Card number |
| Name on Card | the name on the card |
| Expiry date | enter the date of expiry |
| Account holder | the name of the entity that owns the account i.e. the name of the company that is shown on the statement |
| Overdraft limit | if applicable, the overdraft limit for the credit card |
| Currency | Select currency from drop down list |
| Division | The division which owns the bank account |
| Main Trading account | Tick if this is the main trading account - JobBag will default all payments and receipts to this account |
| Cheque account | Tick if you issue cheques |
| On exp claims for: | when creating an expense claim for a person, you can enter the fact that the expense was created by the selected account; mostly used for credit cards |
| Batch Payments | Tick if you process batch payments from this bank account |
| Notes | any notes you wish to add |
| GL account | select General Ledger account from drop down list; this will ensure transactions processed from this account are are posted to the correct general ledger account |
