Add Employee

Add an Employee record.

Add Employee Record / Salary information.

Maximum Super Contribution Base.

Split Payments.

Set up a 9 Day Fortnight for an Employee.

Add Employee record

Navigate to JobBag Menu > Address book > All Employees Worklist

Select New > Individual > Employee

Add Employee's personal information name, home address, bank account details and role.

Add Employee's business details (land line, email as assigned by you), this is optional.

Add Employee's other personal information

Create and add contact or Create to save

Click Create and Add contact. This saves the record and the add contact window will open.

Alternately, select Create which will save the record. You can add contacts later if you want.

Add Employment Record / Salary information

The employment tab in the employee's address book record allows you to enter all the employment information such as salary, tax declaration, leave entitlements, superannuation funds, charge out and utilisation rates. There are four main areas to be completed. The payroll header, employment information tax info and the superannuation fund details

Payroll Header

When you take on an employee, freelancer, performing artist, non-performing artist, working holiday maker or enter into a Voluntary Agreement with someone, you will need to set up a Payroll Header for them. This payroll header will be unique for that person and the business relationship with them.

Select Add new payroll header > Select Record Type > start date and save

Saving will create the unique payroll number > save again

Save again; you then need to enter Employment info, tax info and superannuation fund details

Add new Employment Info

In the employment/PAYG tab select Add new employment info such as hourly rate, cost rate, scheduled hours and days to work, client utilisation rate, pay cycle, salary package, allowances deductions, PAYG calculations, extra PAYG, take home pay and leave entitlements.

Add new tax info  

If you have received a signed paper tax declaration form, add the employee's tax information here.

Add new tax event

New employees will complete the New employee form through their myGov Account to advise their payer/employer with their taxation information. 

Instructions for new employees about how to complete the new employee form in their myGov account

Instructions to how to retrieve tax info from the ATO

Add Superannuation Fund

Add employees super fund details. 

The super fund will need to be set up in the Address book before it can be added to the employment record.

Maximum Super Contribution Base

Superannuation Guarantee (SG) is capped for employees whose gross earnings is over a certain amount each quarter/year. The ATO calls this The Maximum Super Contribution Base and sets the maximum contribution base each year. Check out this link to the ATO for information on the maximum contribution base

Use this process if you want to set up the maximum contribution base in JobBag for your employees.

The maximum contribution base for an individual employee for the 2024/25 financial year is $65,070 per quarter. 

Navigate to the Employment tab > Add new employment info

This can be set either Monthly or Quarterly

Process 1 - Monthly

Complete the employment details

Enter the Maximum super contribution base for the month. Check the ATO website for this amount

Enter employee's Gross salary if it is a package you will need to deduct the capped super from the package 350,000 - 25,292 = $324,708

JobBag Notice

Process 2 - Quarterly 

Complete the employment details

Enter the Maximum super contribution base for the month. Check the ATO website for this amount

Enter employees Gross salary if it is a package you will need to deduct the capped super from the package 350,000 - 25,292 = $324,708

Split Payments

Use this process if your employee wants to split their payment over a number of bank accounts.

This process only works when payment is made using batch payments.

Step 1: Add new accounts

Navigate to > JobBag > Address Book > Employee Record > Accounts

Add new bank account

Note: One account needs to be set as the default account, this should be the main account

Step 2: Split Payments

Navigate to > Employment/PAYG tab > select Split Payments

Enter the amount you want paid into the additional account the remainder of the payment will go to the default account

Set up a 9 Day Fortnight for an Employee

Use this process if you would like to set up a 9-day fortnight for your employee

Step 1: Add new employee to the Address book

Step 2: Enter info in Employment tab

The hours in the employment information should reflect the hours they are paid and the days they work. 

Therefore, to accurately reflect the hours for an employee with a 9-day fortnight you should only enter a half day hours for the Friday. 

In this example your employee work 8 hours per day so we have entered 4 hours in for the Friday.

When their payslip is created this will reflect the correct hours per payment cycle fortnight/monthly

Step 3: Override default capacity hours

This step is required to accurately reflect the capacity hours and days of employees who have a 9-day fortnight.

Remove hours from the Friday they are not working and add 8 hours to the Friday that they are working. 

The default capacity hours are only used for capacity planning.