Batch Payments

The batch payments system allows you to create a payment run for all outstanding suppliers. You can automatically produce an EFT file that can be sent via online banking software to automate your payments.

Supplier invoices get paid from multiple types of accounts eg credit cards, AUD bank accounts, US$ bank accounts.  

Batch payments can be created for more than one bank account. In the supplier address book record there is an option to add a default account from which the supplier gets paid. The batch payment process for each bank account will select outstanding supplier invoices  based on the default account in the supplier address book record.

Batch Payment Process

Navigate to Accounts >Batch payments

Select the bank account and click on "New Batch Payment"

In this example we are paying from the No 2 account and do not wish select suppliers who are paid by other accounts

Review list of outstanding invoices and click and select those you wish to pay

The above supplier's default bank account is:

Click on 'Create EFT'

Review list of invoices and click on 'Finalise EFT' 

Click on 'yes'

Click on 'yes'

Click on OK to complete process

Create a payment advice and email to supplier